Collection Letters

Let us Print and Mail your Collection Letters Service Available Nationwide

Outsource billing is an alternative to printing collection letters on 8 1/2 x 11 paper at a company's location. Certain expenses, which go hand and glove with the printing & mailing of letters, will be reduced and employee time saved through outsourcing the print and mail of your collection letters.

We can provide you flexibility in the appearance of your letters. Along with the appearance, we will save you around $.07 in postage on each letter.  This postage savings offsets our service fee.

You will not have to order and stock months of forms and envelopes.

The laser printing cost of your printer is expensive.  Through our volume and expertise, we have a lower cost to print and pass those savings along to you.

If you have folding and inserting equipment, the  cost and service agreement are very expensive when you divide the monthly lease payment by the number of letters you send out each month.  If you have a $1,000 payment and send out 10,000 letters a month, your per piece cost for folding and inserting is $.10. Since we have printed and mailed millions of pieces of mail, we have equipment that quickly and efficiently gets your letters to your debtors at a much lower cost than you can internally.

How much of your employee time is spent on the printing/folding/inserting/sealing and the mailing process instead of managing the collections?

Our sophisticated postal software will also provide you two valuable features.

1) NCOA (National Change of Address) Before we mail your letters, we compare the mailing address you provide with the USPS register of individuals that have moved and have their new forwarding address on file.  We immediately change the address to the new address, this is called "fast forwarding", and then we mail the letter in a seamless manner. We will then provide you the new forwarded address, so you can update your records.

2) Undeliverable/Insufficient Address We will also scrub your addresses to correct any minor issues and will suppress the print of any addresses that our postal software indicates is a dead address.  We will not mail the letter and will provide you the feedback needed to further research the debtors contact information.

We can provide you with an address changed file, that you can upload into your system. You will no longer have to key in each change. It will be changed automatically based on your software's preference.

We can also suppress any forwarding of addresses to states in which you are not authorized to mail.

We allow you to focus on collecting instead of printing and mailing.

We understand the Fair Debt Collection Practices Act (FDCPA) and will work with our clients to comply with all guidelines and regulations.

Is your greatest concern the need to review the letters before they are mailed? We have the solution!!You have the ability to see the actual letters before we mail them for you.

We have two letter styles to choose from. If you are currently using another outsource billing company to print and mail your collection letters, we want to offer our services to you and your organization.  Our rates are very competitive and our products and services are excellent. We securely recieve your data and protect you from any unauthorized individuals from obtaining the sensitive debtor information. Please allow us the opportunity to earn your business.

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OPTION 1	OPTION 2
Traditional 8 1/2 x 11 Sheet with a tear off return, along with a double window envelope and single window return.  The layout of your letter will be customized as you desire.	Unique Larger Envelope, All in One letter and envelopes.  Do you want a different look than your typical collection letter?  Then this is your ticket to increase the chances your letter will be opened!  You can also put a phrase above the address within FDCPA laws. Envelope Size is 5-1/4 x 8 1/2	Collection Letter with Tear Off and Return Envelope

How do you get started with ?

1) Send us a sample of the letter printed and your data, print or text file.
2) We format the file to your specifications & print a sample proof for you to approve!
3) We are ready to go live.

COLLECTION LETTER SERVICES
 
1) Data Import
2) Laser Printing
3) Customization of your mailing piece.
4) Assistance with Art Design
5) CD backup of your mailing
6) Warehouse of your custom forms/envelopes
7) Custom programming to meet your requirements
 
We will customize our services to meet your needs.

Many of the outsource billing services we offer require us to see your specific needs in order to quote a price. 

Please call Darryl White at (800) 783-5656 ext.202 for a free estimate or for more details.

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Ohio - Oklahoma - Oregon - Pennsylvania - Rhode Island - South Carolina - South Dakota - Tennessee -  Texas - Utah
Vermont  - Virginia - Washington - West Virginia - Wisconsin - Wyoming